RACE WORKER REQUIREMENTS & JOBS
It takes roughly 40 workers to run a race. FSC has the reputation of running some of the best organized races in New Hampshire, a reputation which the club is very proud. However, because there are only about 100 families with racers, it is imperative that parents volunteer to work rather than pay the non-worker fees. Sign up for races will be handled electronically this year and will take place in early December. Instructions for sign up will be emailed to all members in early December.
Please make note that there are several midweek races. If you have a “flexible” schedule and can work those races it is a big help to the club. Club members with children in the race training program are expected to assist in the running of races and to accumulate a MINIMUM of 6 RACE CREDITS (although everyone is encouraged to help out more than the minimum). Families with U8 athlete(s) ONLY are required to work 2 race credits. Families not meeting this obligation will be billed $250 for the first credit not worked and $400 for each additional race credit not worked. Those who work will also receive a voucher which will entitle the bearer to purchase a lift ticket for any other day at a nominal price during a specified period (approximately 1 year).
IT IS THE RACE WORKER’S OBLIGATION TO FIND A REPLACEMENT WORKER IF THEY CANNOT WORK A RACE. LAST MINUTE CANCELLATIONS PUT THE CLUB AND OTHER WORKERS AT A SIGNIFICANT DISADVANTAGE. PLEASE BE COURTEOUS TO YOUR FELLOW MEMBERS.
Families with special circumstances should speak with the President of the Club to make other arrangements. Supporting members without children in the program are encouraged to volunteer but not required.
Alpine Official Licenses
The club is currently recruiting members to become USSA Alpine Officials (AO). This status allows you to work many positions within the race environment. NHARA holds an AO Clinic in early December for those interested in getting their certification. Alpine officials are required to attend a day of training classes and earn “level” certification. Training opportunities are advertised on the NHARA website.
Description of Race Jobs
Chief of Race: The Chief of Race, a member of the Race Jury, must be a licensed USSA Alpine Official and is the official in charge of organizing the race, assigning the workers, directing and supervising the race and the work of all officials, etc. In addition to his/her responsibilities to the Race Organization, the Chief of Race is a member of the Race Jury according to the International Competition Rules. He/she must know and understand the rules and answer technical questions, participate in Jury inspections and other meetings, and vote on questions brought before the Jury.
Chief of Course: The Chief of Course is the official in charge of preparing the course and its safety features, working the event, and supervising the clean-up immediately following. Successful completion of these responsibilities requires organization, leadership, personnel and equipment. The Chief of Course will need to maintain communication with Ski Area Management in order to promote full cooperation between mountain and ski club personnel. He will need to have capable assistants even for a small race. The Chief of Course must understand course preparation and must be able to evaluate the courses set under his jurisdiction. His/her responsibilities include the Start and Finish Areas as well as the actual race course. He/she is often called upon to manage equipment, repair timing and communication systems.
Chief of Timing and Calculations: The Chief of Timing and Calculations (AO-TC 1 or 2) is responsible for supervising the timing, communications, and calculations, and oversees the timers, recorders, calculations, and coordinates the officials at the start and finish. This is an extremely important job because the entire integrity of the race depends on the timing. Accordingly, the CTC must have in-depth understanding of the timing equipment (both the primary and the backup as well as the stop watches), the rules relating to calculations in the event of a timing failure, the rules relating to racing in case there is an unusual event (e.g., overtaking racer), etc. and must have a cool head and diplomacy in the event of problems. The CTC usually supervises the primary timer. The timing personnel are as follows:
Primary Timer (Split Second), Secondary Timer, Announcer, Scoreboard, Hand Timer #1 (at the Start) and Hand Timer #2 (at the Finish).
Chief of Gatekeeping: The Chief of Gatekeeping (CG) is in charge of all gatekeepers. The CG holds a meeting of all gatekeepers at 8:45 AM (assuming a 9:30 Start) where they are given bibs, clipboards, pencils, and gatekeeping cards and the rules and procedures are reviewed. The CG then meets all of the gatekeepers at the top of the course and assigns the gates. Just before the Start, the CG checks that all gatekeepers are in place, that each gatekeeper understands which gates are his/her responsibility and that each gate has a gatekeeper. During the race, the CG continually checks on the gatekeepers to be sure that everything is OK. At the end of each run, the CG collects the cards and reviews them with the Referee to see if there are any disqualifications (DQ’s).
Registration/Bibs: The personnel in charge of registration should arrive at Ernie’s by 7:00 AM to set up the registration building. The Race Secretary will have several copies of the start order for registration purposes and Registration should be sure that copies are posted. Registration will collect the race fees, hand out lift tickets and their designated bib in exchange for the racer’s USSA and NHARA cards which are put into the envelope corresponding to the racer’s bib #. During the finish of the second run, registration collects the bibs and returns the USSA/NHARA cards to the racers. Coaches will also sign in at registration and receive a Coach Ticket. Coaches must show their current USSA and NHARA Licenses (if they represent NH skiers) in order to get a ticket
Start Referee: (AO-JA) is responsible for making sure the racers leave the start in a legal manner, notes the bibs in order of the start and notes any other rules infractions.
Finish Referee: (AO-JA) The Finish Referee stands at the Finish and checks off each racer as they finish, much like a gatekeeper. Any racer who thinks he/she is entitled to a provisional rerun must make the request for the rerun to the Finish Referee who then speaks to the Technical Delegate for a determination as to whether the racer is entitled to a provisional rerun.
Race Worker Support: Prior to race day assuring that snack/drink supplies are on hand. Assist all race workers with questions/issues on race day, facilitating communications with appropriate supervisors and officials, carry radio. Man Zoomer lift line to ensure only race workers and approved coaches load lift prior to 8:30am. Provide snacks; granola bars, fruit, etc. to race workers on the hill. Provide hot chocolate and small water bottles to race workers on hill. Any other jobs/assignments as directed by Chief of Race, reports directly to Chief of Race.
Snack Bar: A minimum of two people are needed for running the Snack Bar in the kitchen of Ernie’s. The Social Committee has overall responsibility and requests volunteers for help. Items sold include candy, juice, coffee, doughnuts, muffins, hot-dogs, etc. Supplies should be checked (cups, coffee, sugar, cream, all perishable items, etc.) for adequacy.
Parking Lot: The Parking Lot Attendants (PLAs) are responsible for making sure that only authorized personnel are allowed up the road to Ernie’s. All others must park in the Echo Lake Parking Lot and walk to Ernie’s. Authorized personnel are all race workers and, if space, FSC members. Once the left hand side of the road to Ernie’s is full (from Ernie’s to the hard turn by the Maintenance Area), no more cars will be allowed in. They must be in place by 7:00 AM and stay until about 9:30 (assuming a 9:30 Start). The PLA then goes up on the hill to help with course maintenance.
Race Secretary: The Race Secretary collects the entries, prepares the start lists and results, notifies the Treasurer to make the requisite payments to the Mountain for lift tickets and NHARA, Eastern and USSA for the head tax, and acts as a trouble shooter during the race.
Nonskier Jobs: Workers who do not ski can help in the following capacities:
Registration, Timing, Announcer, Scoreboard, Food Table, Finish Referee, Finish Hand Timer or Gatekeeper on bottom section of course.